Zero-Downtime Cloud Migration
Migrate mailboxes, archives, calendars, and files from Google Workspace, on-premises Exchange, or cPanel to Microsoft 365 with zero data loss.
We stage your data in the background and execute DNS cutover over the weekend—your team leaves Friday and logs in Monday morning with all history intact.
Every platform requires specialized staging. Choose your existing email infrastructure below to preview SmartSoft's architectural cutover plan:
Complete migration of emails, Google Drive files, Google Calendar entries, shared mailboxes, and contacts into Microsoft 365 with background staging and weekend MX cutover.
Moving email and corporate storage without structured assessment leads to lost data, bounce-backs, and immediate user frustration.
Sudden MX record switches without background data staging cause incoming client messages to bounce or get lost in old servers during DNS propagation.
Meeting series, room bookings, and shared contact books often fail to translate between Google Workspace or IMAP and Microsoft Exchange without proper mapping.
Neglecting modern SPF, DKIM, DMARC records and Multi-Factor Authentication leaves new Microsoft 365 tenants exposed to impersonation and credential attacks.
From initial mailbox inventory to go-live sign-off, our certified cloud specialists engineer every milestone with zero disruption to your daily operations.
Exchange Online & Entra IDWe inventory all user accounts, aliases, distribution lists, shared mailboxes, and licensing needs, establishing an optimised tenant with validated domains.
Encrypted Background TunnelHistorical mailboxes, sent items, calendars, and contacts copy across encrypted cloud tunnels while users continue working normally in their old inbox.
Zero-Downtime MX Cloud SwitchThe final switch is executed outside business hours. We update MX, Autodiscover, SPF, and DKIM records, perform test mail runs, and seal the cutover.
15-Minute Priority SLAOur team guides your staff through Outlook client reconfiguration, mobile sync, and provides dedicated live support to answer immediate user questions.
Whether migrating 10 users or 300, we adapt the migration architecture to your source platform.
180 Mailboxes Cutover
120 Users · Exchange to Cloud
A migration is incomplete if the new tenant is insecure. SmartSoft applies Microsoft baseline security protocols to every tenant deployment.
We sign a formal data protection agreement before accessing your tenant. No customer emails or attachments are stored on our servers; data travels exclusively over direct encrypted TLS tunnels between your source host and Microsoft's secure data centres.
Clear, direct answers to common questions about timelines, data security, and email continuity.
We use a staged migration method. All historical mail, calendar items, and files are pre-synced to Microsoft 365 days before the cutover while your staff continues working on their current system. When ready, we perform a final delta sync and update DNS records over a weekend. Incoming emails route seamlessly to the new mailboxes with zero bounce-backs or interruption.
Yes. We routinely migrate businesses from Google Workspace to Microsoft 365. This includes emails, labels (converted to Outlook folders), calendar meetings, shared calendars, Google Drive documents (converted to SharePoint and OneDrive libraries), and user contacts.
We keep your old mail server active in read-only mode for 15 to 30 days after cutover as a safety fallback. Once we confirm 100% data verification and user satisfaction, we safely decommission or cancel the legacy hosting plan.
Yes. You do not need to buy the full desktop plan for every employee. Field staff, logistics operators, and frontline workers can use Business Basic (web and mobile apps), while executives and accountants receive Business Standard (installed desktop Office apps). We configure the exact mix in your migration plan.
Tell us your user count and current setup. Our certified cloud specialists will perform an assessment and provide a fixed-scope roadmap with partner pricing.